Job Opening: Office Administration Manager
Job Posting: Office Administration Manager
Location: Tulsa, OK
Position Type: Full-Time
Salary Range: $55,000 – $65,000 annually, commensurate with experience
About Us
The Oklahoma Manufacturing Alliance (OMA) helps manufacturers across the state grow, innovate, and compete globally. We are a nonprofit organization dedicated to strengthening Oklahoma’s manufacturing sector, supporting workforce development, and fostering innovation. By partnering with businesses, educators, and community leaders, we work to ensure manufacturing remains a powerful driver of economic prosperity in our state.
Position Overview
The Office Administration Manager plays a vital role in ensuring efficient operations and compliance across the organization. This position leads administrative staff, manages reporting to federal and state partners, oversees vendor relationships, supports payroll and benefits administration, and provides critical support to leadership and the Board of Directors.
The ideal candidate is highly organized, detail-oriented, and proactive — with strong leadership skills and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Lead all Federal and state awards reporting, ensuring accuracy and timeliness.
- Manage office operations, budgets, and vendor relationships while enforcing policies and procedures.
- Oversee CRM administration, ensuring data integrity, staff training, and reporting.
- Coordinate IT vendors and cybersecurity measures to protect organizational data.
- Support field staff and the Director of Operations with reporting, data analysis, and client information.
- Administer payroll, benefits, and confidential employee records in compliance with regulations.
- Coordinate Board of Directors activities, including reporting packages, ballots, and meeting logistics.
- Maintain a professional development plan to strengthen skills and increase contribution.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or related field.
- At least five years of experience in office management, administration, or related role.
- Strong leadership and supervisory skills.
- Proven ability to manage budgets, vendors, and contracts.
- Proficiency with CRM systems, office software, and IT coordination.
- Excellent communication, organizational, and problem-solving skills.
- Knowledge of compliance, confidentiality, and data security best practices.
Compensation & Benefits
- Salary range: $55,000 – $65,000, depending on experience.
- Comprehensive benefits package, including health insurance and retirement contributions.
- Paid time off, parental leave, and professional development opportunities.
How to Apply
Interested candidates should submit a cover letter and resume to Kim.Norrell@okalliance.com. Applications will be reviewed on a rolling basis until the position is filled.
